Make.com Wild Apricot Google Sheets Event Management Data Export

Export Wild Apricot registrations into Google sheet

Automatically sync event registrations from Wild Apricot to Google Sheets for better reporting and analysis

Get This Workflow → Make.com · Wild Apricot · Free Template
Wild Apricot to Google Sheets integration workflow diagram

What This Workflow Does

This automation solves the common challenge of manually exporting and compiling Wild Apricot event registration data into spreadsheets for reporting and analysis. Instead of spending hours copying and pasting attendee information, this workflow automatically transfers all registration details from Wild Apricot to Google Sheets in your preferred format.

The template creates a seamless connection between your Wild Apricot account and Google Sheets, ensuring your registration data is always up-to-date and accessible to your entire team. It captures all standard registration fields including attendee names, contact information, registration dates, ticket types, and payment status.

How It Works

1. Trigger on new registrations

The workflow monitors your Wild Apricot account for new event registrations either in real-time or on a scheduled basis, depending on your configuration.

2. Extract registration details

For each new registration, the system retrieves all relevant information including custom fields completed during the registration process.

3. Format data for Google Sheets

The workflow organizes the registration data into the proper structure for your Google Sheet, ensuring consistent formatting across all entries.

4. Update your spreadsheet

The system adds each new registration as a row in your designated Google Sheet, maintaining all existing data and formulas in your spreadsheet.

Pro tip: Add a timestamp column to track when each registration was added to your sheet, helping you monitor the sync process.

Who This Is For

This workflow is ideal for event organizers, membership managers, and nonprofit administrators who use Wild Apricot for event registrations but need better reporting capabilities than the native platform provides. It's particularly valuable for:

  • Nonprofits tracking attendance for grant reporting
  • Associations managing member events
  • Conference organizers needing real-time attendee lists
  • Teams that collaborate on event data but don't all have Wild Apricot access

What You'll Need

  1. A Wild Apricot account with administrator access
  2. A Google account with Sheets access
  3. A Make.com account (free tier available)
  4. A Google Sheet prepared with your desired column structure

Quick Setup Guide

  1. Copy this template to your Make.com account
  2. Connect your Wild Apricot account in the Make.com settings
  3. Connect your Google account and select your target spreadsheet
  4. Map the Wild Apricot fields to your Google Sheet columns
  5. Set your preferred sync frequency (instant, daily, etc.)
  6. Run a test registration to verify the data flows correctly

Key Benefits

Save 5-10 hours per month by eliminating manual data exports and spreadsheet updates for each event.

Reduce errors caused by manual data entry with automatic field mapping that ensures consistent, accurate transfers.

Enable better reporting by having all registration data in Google Sheets where you can create pivot tables, charts, and custom analyses.

Improve team collaboration by making registration data accessible to staff who don't have Wild Apricot admin access.

Create historical records of all events in a standardized format for year-over-year comparison and trend analysis.

Frequently Asked Questions

Common questions about Wild Apricot to Google Sheets automation and integration

Exporting Wild Apricot registrations to Google Sheets provides better reporting capabilities, easier data manipulation, and the ability to share attendance data with team members who may not have access to Wild Apricot. It creates a centralized record of all event registrations that can be used for analytics, follow-ups, and historical tracking.

Many organizations find that while Wild Apricot is excellent for collecting registrations, Google Sheets offers superior tools for analyzing and working with the data. You can create custom reports, combine data from multiple events, and integrate with other business systems more easily.

The automation can be configured to run on a schedule that matches your needs - daily, hourly, or even in real-time whenever a new registration occurs. Most organizations find that running the sync once or twice per day provides sufficiently up-to-date data without overloading their systems.

For high-volume events where real-time data is critical, you can set up the workflow to trigger immediately for each new registration. For smaller events or less time-sensitive needs, a daily sync may be more appropriate to conserve your automation platform's operation limits.

The template transfers all standard registration fields including attendee name, email, registration date, ticket type, payment status, and any custom questions answered during registration. You can customize which fields get transferred based on your specific reporting needs.

The workflow preserves all the rich data collected during Wild Apricot registrations while formatting it for spreadsheet analysis. Common fields organizations include are:

  • Contact information
  • Registration timestamps
  • Payment details
  • Event-specific questions

Yes, the workflow can be configured to handle multiple events. You can either create separate sheets for each event or combine all registrations into a master sheet with an event identifier column. The template includes filtering options to organize data by event.

Many organizations maintain a master registration spreadsheet that accumulates data across all their events throughout the year. This approach enables powerful cross-event analysis while still allowing for event-specific reporting when needed.

The Google Sheets integration is completely customizable. You can add columns, change formatting, create calculated fields, or set up data validation rules. The automation will continue to add new rows while preserving your sheet's structure and formulas.

Common modifications include adding columns for internal tracking notes, creating dropdown menus for status tracking, or adding formulas to calculate metrics like days until event. The automation respects all these customizations while adding new registration data.

Having all registrations in Google Sheets allows you to easily segment attendees for targeted follow-ups, track attendance confirmation, and integrate with email marketing tools. You can create mailing lists, track responses, and measure engagement more effectively than working directly in Wild Apricot.

The spreadsheet format enables advanced follow-up strategies like:

  • Tracking RSVP status changes
  • Segmenting by ticket type or registration date
  • Creating personalized bulk emails
  • Tracking attendance at multiple events

Yes, GrowwStacks specializes in building custom integrations between Wild Apricot and Google Sheets tailored to your specific workflow needs. We can add conditional logic, data transformations, multi-sheet reporting, and integration with other tools in your stack.

Our team creates solutions that match your exact business processes, whether you need complex data transformations, automated follow-up sequences, or integration with additional platforms like your CRM or email marketing system.

  • Custom field mapping
  • Advanced data validation
  • Multi-system integrations
  • Automated reporting

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