Make.com Memberstack Google Sheets Membership Data Sync

Automatically Sync Memberstack Members to Google Sheets

Capture every membership event—sign-ups, updates, cancellations—in a centralized spreadsheet for seamless tracking and reporting.

Get This Workflow → Make.com · Memberstack · Free Template
Make.com automation diagram showing Memberstack webhook data flowing into Google Sheets

What This Workflow Does

Managing a membership site involves constantly tracking who joins, what plan they're on, and when they leave. Relying on manual checks within Memberstack or exporting data periodically is time-consuming and prone to error. This creates blind spots in understanding your community's health, growth rate, and revenue trends.

This automation solves that by creating a live, synchronized log of all membership activity directly in Google Sheets. Every time a member signs up, changes their plan, updates their profile, or cancels in Memberstack, this workflow instantly captures the event and adds it as a new row in your spreadsheet. It turns your static member list into a dynamic, queryable database.

How It Works

The workflow acts as a intelligent bridge between Memberstack and Google Sheets, triggered in real-time by member actions.

Step 1: Memberstack Triggers the Workflow

When a membership event occurs (like a new sign-up), Memberstack sends a webhook notification containing all the relevant member data to Make.com. This webhook is the starting trigger for the entire automation.

Step 2: Make.com Parses the Member Data

Make.com receives the webhook and extracts key information such as the member's name, email address, subscription plan, event type (created, updated, deleted), and timestamp. You can configure the workflow to filter for specific events if you don't want to log everything.

Step 3: Data is Formatted for Google Sheets

The parsed data is then mapped to correspond with the column headers in your designated Google Sheets spreadsheet. The workflow ensures dates, statuses, and other fields are formatted correctly for clear readability and analysis.

Step 4: A New Row is Added to Your Spreadsheet

Finally, the formatted data is appended as a new row at the bottom of your chosen Google Sheet. Your spreadsheet now contains a chronological record of every membership event, creating a perfect audit trail and data source for reporting.

Pro tip: Use a separate tab within your master sheet for "Raw Data" from this automation. Then, create a second "Dashboard" tab that uses formulas like QUERY or FILTER to organize and visualize the data, keeping your reporting clean and automated.

Who This Is For

This template is ideal for community builders, SaaS founders, course creators, and any business using Memberstack to manage paid subscriptions or gated content. It's especially valuable for:

  • Community Managers who need to track member onboarding and engagement over time.
  • Founders & Operators who require accurate, up-to-date metrics on monthly recurring revenue (MRR) and churn.
  • Marketing Teams that want to segment members based on plan type or join date for targeted campaigns.
  • Freelancers & Agencies managing memberships for clients who need transparent reporting on community growth.

What You'll Need

  1. A Memberstack account with an active membership site or project.
  2. A Google Sheets spreadsheet (you can start with a new one or use an existing file).
  3. A Make.com account (free tier available) to host and run the automation.
  4. Access to configure webhooks in your Memberstack dashboard.
  5. Permission to connect your Google account to Make.com via OAuth.

Quick Setup Guide

You can have this automation running in under 15 minutes by following these steps:

  1. Get the Template: Click "Get This Workflow" to copy the ready-made scenario into your Make.com account.
  2. Connect Memberstack: In the first module, set up a webhook in Make.com and copy its unique URL. Paste this URL into the Webhooks section of your Memberstack dashboard to establish the connection.
  3. Connect Google Sheets: Authorize Make.com to access your Google account. Then, select the specific spreadsheet and worksheet where you want the membership data to be saved.
  4. Map Your Data: Review the data mapping between the Memberstack webhook and the Google Sheets columns. Adjust if you want to capture additional or different fields from the member object.
  5. Turn It On: Activate the scenario in Make.com. Perform a test action in Memberstack (like updating a test member's profile) to verify a new row appears in your sheet.

Key Benefits

Eliminate manual data entry and human error. Your membership records are updated instantly and accurately, freeing up hours per month previously spent on administrative tracking.

Gain real-time visibility into community health. With a live feed of all activity, you can immediately spot trends, celebrate growth milestones, and identify potential churn risks before members leave.

Create powerful, custom reports in minutes. Since all data is already in Google Sheets, you can use built-in charts, pivot tables, and formulas to analyze MRR, active user counts, and plan popularity without any extra tools.

Build a secure, off-platform backup of your member data. Your Google Sheet serves as an independent record of your community, protecting your business data beyond the primary Memberstack platform.

Unlock advanced automation possibilities. This spreadsheet becomes a trigger for countless other workflows, enabling personalized onboarding emails, support ticket creation, or dashboard updates based on member activity.

Frequently Asked Questions

Common questions about membership data automation and integration

Automating this flow eliminates manual data entry, reduces errors, and provides a real-time, centralized record of your membership base. This allows you to instantly generate reports, analyze churn, track plan upgrades, and have a reliable backup of all member activity outside of your primary platform.

For example, instead of logging into Memberstack weekly to download a CSV, you have a live spreadsheet that updates automatically. This means your financial projections or community engagement reports are always based on the latest data, leading to better strategic decisions.

You can track key lifecycle events such as new member sign-ups, subscription plan changes, membership cancellations, and profile updates. Each event can be logged with details like member name, email, plan type, event timestamp, and status, giving you a complete audit trail of your community's growth and engagement.

This granular tracking helps you answer specific business questions. For instance, you can see which marketing campaign led to the most premium plan sign-ups last month or identify the point when most canceled members originally joined.

It transforms raw data into actionable insights. With all membership data in Sheets, you can easily create pivot tables to see monthly recurring revenue (MRR) trends, use charts to visualize member growth, segment users by plan type, and calculate churn rates. This centralized data is crucial for making informed decisions about your product and marketing strategies.

You're no longer guessing about your business metrics. You can build a live dashboard that shows active subscriber count, revenue per plan, and member lifetime value—all updated automatically without any extra work from your team.

Absolutely. The Google Sheets spreadsheet becomes a powerful trigger point for other automations. For example, you can set up workflows to send a personalized welcome email via Mailchimp when a new row is added, create a task in Asana for your support team when a member cancels, or update a dashboard in Google Data Studio for real-time KPI tracking.

This creates a powerful ecosystem where one piece of data (a new member) can automatically initiate a sequence of tailored actions across your entire tech stack, improving the member experience and operational efficiency.

  • Trigger a welcome sequence in your email platform.
  • Add high-tier members to a special Slack channel.
  • Notify an account manager for enterprise plan sign-ups.

Common pitfalls include not filtering for specific webhook events, which floods your sheet with unnecessary data, and not structuring your sheet columns to match the data being sent. It's also important to securely manage your API keys and set up error handling in your automation to catch and alert you of any sync failures.

Before going live, always run a few test events. Check that the data lands in the right columns and that dates/timestamps are formatted correctly. This pre-check saves hours of data cleanup later and ensures your reports are accurate from day one.

Security is maintained through the use of secure API connections (OAuth for Google Sheets and secure webhooks/tokens for Memberstack). The data flows directly between the two services via Make.com's encrypted platform. You should follow best practices like using restricted API keys and ensuring your Google Sheet's sharing settings are configured to limit access only to authorized team members.

Treat the synced spreadsheet with the same confidentiality as your Memberstack admin panel. Avoid including highly sensitive information like passwords, and use sheet protections to lock down critical columns if necessary.

Yes, GrowwStacks specializes in building custom membership and community automation systems. We can design a solution that not only logs data but also triggers onboarding sequences, manages tiered access to other tools like Discord or Notion, generates advanced financial reports, and connects with your CRM.

We tailor the logic, data points, and destinations to fit your specific business model and goals. Whether you need to sync with Airtable, filter data for specific member cohorts, or build a complex dashboard, our team can create a bespoke automation that saves you time and provides unique insights.

  • Design custom dashboards and reporting.
  • Integrate with your existing CRM or helpdesk.
  • Set up multi-step onboarding journeys.

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