Make.com Time Tracking Google Sheets Productivity PomoDoneApp

Automatically Log PomoDoneApp Sessions to Google Sheets

Capture every completed Pomodoro timer as a new row in a spreadsheet. Eliminate manual logging and build a searchable history of your focused work.

Get This Workflow → Make.com · Time Tracking · Free Template
Diagram showing automation from PomoDoneApp timer stop to a new row in Google Sheets

What This Workflow Does

For professionals using the Pomodoro Technique, manually recording completed sessions is a tedious, error-prone task that often gets skipped. This breaks the feedback loop essential for improving productivity and accurate time billing.

This automation solves that by creating a seamless bridge between PomoDoneApp and Google Sheets. Every time you finish a focused work session and stop the timer, the workflow instantly captures key details—like the task name, duration, project, and timestamp—and appends them as a new row in your designated spreadsheet. This transforms your time-tracking from a chore into an automatic, reliable data stream.

The result is a living log of your work. You no longer have to remember to write down what you did or for how long. The data accumulates passively, ready for you to analyze weekly productivity, calculate billable hours, or review time allocation across projects.

How It Works

The workflow is a straightforward, trigger-based automation built on Make.com. Here’s the step-by-step process:

Step 1: Timer Stop Trigger

The automation is initiated by the "Watch Events" module in PomoDoneApp. It monitors for the specific event of a timer being stopped. When this happens, it instantly captures the payload of data associated with that timer session.

Step 2: Data Parsing & Formatting

Make.com receives the data, which includes fields like the task description, start time, end time, total duration, and any associated tags or list names. The workflow can parse this data, calculate the session length, and format dates/times to match your preferred spreadsheet structure.

Step 3: Add Row to Google Sheets

The formatted data is then sent to Google Sheets via the "Add a Row" module. It finds your specified spreadsheet and worksheet, then inserts a new row with each piece of data mapped to its corresponding column (e.g., Date, Task, Duration, Project). The log is updated in real-time.

Pro tip: Use the provided example spreadsheet as a template. It already has logical columns set up. Simply make a copy, connect it in Make, and your automation will have a clean structure from day one.

Who This Is For

This template is a powerful tool for anyone who values data-driven productivity. It's ideal for freelancers and consultants who need accurate timesheets for client billing. Students and researchers can use it to track study hours across subjects. Project managers and remote teams can implement it to gain passive insights into how time is spent on various tasks without requiring manual status updates from team members.

Essentially, if you use the Pomodoro Technique and have ever wondered "Where did my time go this week?", this automation provides the concrete, searchable answer.

What You'll Need

  1. A Make.com account (free tier is sufficient to run this workflow).
  2. A PomoDoneApp account with active timers.
  3. A Google Sheets spreadsheet (you can use the provided example template or create your own).
  4. API connections authorized between Make.com and both PomoDoneApp and Google Sheets.

Quick Setup Guide

You can be up and running in under 10 minutes by following these steps:

  1. Get the Template: Click "Get This Workflow" to copy the template into your Make.com account.
  2. Prepare Your Sheet: Make a copy of the example spreadsheet. Note its Sheet ID and worksheet name.
  3. Connect PomoDoneApp: In the first Make module, authorize your PomoDoneApp account to allow Make to watch for timer events.
  4. Connect Google Sheets: In the final module, authorize Google Sheets and select your copied spreadsheet and worksheet.
  5. Map the Data: Ensure the data from PomoDoneApp (task, duration, etc.) is correctly mapped to the corresponding columns in your Sheets setup.
  6. Test & Activate: Run the scenario once manually by stopping a PomoDoneApp timer. Check if a row appears in your sheet. Then, schedule the scenario to run automatically.

Key Benefits

Eliminate Manual Data Entry: Save 30–60 minutes per week previously spent copying timestamps and task names from your timer app into a log. The automation does it instantly and without fail.

Build an Auditable Time Record: Create a perfect, timestamped history of your work. This is invaluable for client invoicing, performance reviews, or personal productivity analysis, providing evidence-based insights.

Improve Project Estimation: By analyzing historical data on how long specific tasks actually take, you can quote future projects more accurately, set realistic deadlines, and improve your overall planning and profitability.

Enhance Focus and Accountability: Knowing that every session is being logged can reinforce the commitment to the Pomodoro technique. For teams, it fosters a culture of transparency and data-informed work distribution.

Enable Advanced Analysis: With all your time data in Google Sheets, you can easily create pivot tables, charts, and dashboards to visualize trends, identify time drains, and celebrate productivity wins.

Frequently Asked Questions

Common questions about time-tracking automation and integration

Automating this process eliminates manual data entry, saving 30-60 minutes per week. It creates a reliable, timestamped log of your work sessions for analysis, client billing, or productivity reporting.

This ensures data accuracy and provides a historical record to identify trends. For example, you can see which projects consume the most focus time or how your productive hours distribute across the week, enabling smarter work habits.

You can track the task name, project, duration of each Pomodoro session, start and stop times, and any tags or notes. This data allows you to analyze time distribution across projects and measure focus periods.

This granular data is powerful for calculating billable hours or assessing daily productivity patterns. You could track time spent on "Deep Work" vs. "Administrative Tasks" to better plan your weeks and protect your most valuable hours.

  • Task/Description from the timer
  • Exact start and end timestamps
  • Calculated session duration
  • Project or list categorization

It's valuable for both. Individuals gain personal productivity insights. For teams, it provides a centralized, transparent log of work distribution without invasive monitoring.

Managers can see project time allocation to balance workloads effectively. Remote teams can maintain accountability with automated, non-intrusive time tracking that focuses on output rather than constant check-ins.

It bridges task execution with data analysis. Real-time logging provides empirical data on how long tasks actually take versus estimates, which is crucial for accurate project planning.

This data improves future project scoping, helps identify bottlenecks (e.g., a task consistently taking double the estimated time), and allows for data-driven resource allocation, leading to more realistic timelines and budgets.

Absolutely. By automatically capturing session duration and task details, you build an auditable timesheet that supports your invoices with concrete data.

You can easily filter the sheet by client or project, sum total hours, and generate reports. This professional approach reduces billing disputes and saves hours of administrative time each month spent compiling timesheets manually.

Common pitfalls include not structuring the Google Sheet with clear, consistent columns and failing to test the connection properly before relying on it.

To avoid issues, always run a few test timer stops. Also, plan for data growth by creating a summary sheet or archive tab periodically, so your main log doesn't become slow and unwieldy over time.

  • Not defining column headers clearly (Date, Task, Duration, Project).
  • Skipping the test phase with real timer data.
  • Forgetting to archive old data, leading to a massive sheet.

Yes, GrowwStacks specializes in custom automation solutions. We can build a system tailored to your specific apps, data points, and reporting needs.

Whether you need integrated dashboards, connection to your CRM for automatic project mapping, or complex billing logic, our team can design it. We start with a free consultation to understand your workflow and goals.

  • Integration with your existing project management tools.
  • Custom dashboards and reporting.
  • Automated client reporting and invoice generation.

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