What This Workflow Does
Manual event registration is a time-consuming bottleneck that costs businesses hours of administrative work and leads to registration errors, delayed confirmations, and lower attendance rates. Every time someone fills out your Typeform for a webinar, workshop, or demo, someone on your team must manually copy their details into Demio—a process prone to mistakes and delays.
This automation solves that completely. When a prospect submits your Typeform, their information is instantly and accurately transferred to Demio, registering them for your event automatically. They receive immediate confirmation, your team saves hours, and you eliminate the risk of missed registrations or incorrect data entry.
The workflow captures the respondent's name, email, and any custom fields from Typeform, maps them to Demio's registration requirements, creates the attendee record, and can even trigger follow-up sequences. It turns a multi-step manual process into a seamless, instant operation that works 24/7.
How It Works
Step 1: Typeform Trigger
The workflow starts when someone submits your Typeform. The Typeform Trigger node listens for new submissions and captures all form data—including hidden fields, calculated scores, or conditional answers. This data becomes available for the rest of the workflow.
Step 2: Data Mapping & Transformation
The workflow extracts specific fields needed for Demio registration: email (required), first name, last name, company, and any custom questions relevant to your event. You can use Set nodes to rename fields, combine values, or format data to match Demio's expected structure.
Step 3: Demio Registration
The Demio node takes the mapped data and creates a new registrant for your specified event. It uses Demio's API to add the attendee, ensuring they appear in your event dashboard immediately. The node can handle multiple events, waitlists, or different registration types based on form responses.
Step 4: Confirmation & Follow-up
After successful registration, the workflow can trigger additional actions: send a custom confirmation email via your email service, add the registrant to a CRM segment, schedule calendar reminders, or notify your team in Slack. This creates a complete registration-to-attendance pipeline.
Who This Is For
This automation is ideal for marketing teams running webinars, sales teams hosting product demos, educators conducting online workshops, and event organizers managing virtual conferences. If you regularly collect registrations via forms and host events on Demio, this workflow eliminates your manual bottleneck.
Specifically beneficial for: SaaS companies with weekly demo calls, consultants hosting masterclasses, nonprofits organizing virtual fundraisers, course creators launching live sessions, and agencies managing client workshops. Any business spending more than 2 hours per week manually transferring form data to event platforms will see immediate ROI.
What You'll Need
- Typeform account with a form collecting event registrations
- Demio account with an event created and API access enabled
- n8n instance (cloud or self-hosted) to run the workflow
- API credentials for both Typeform and Demio (available in account settings)
- Event details including Demio event ID and registration field mappings
Pro tip: Add a hidden field in Typeform to capture the event ID or type. This lets one form handle multiple events by dynamically selecting which Demio event to register for based on the respondent's selection or source.
Quick Setup Guide
- Download the template using the button above and import it into your n8n instance.
- Connect your Typeform account by adding your API key in the Typeform Trigger node settings.
- Connect your Demio account by adding your API credentials in the Demio node.
- Map your form fields by updating the field mappings between Typeform responses and Demio registration fields.
- Test with a submission by filling out your Typeform and verifying the registrant appears in Demio.
- Activate the workflow and set it to live—it will now run automatically for every new submission.
Key Benefits
Save 2-3 hours per event on manual data entry. No more copying emails, names, and details from spreadsheets to Demio. The automation handles it instantly, freeing your team for higher-value tasks like engaging attendees.
Reduce registration errors by 90%. Manual entry leads to typos, missed registrations, and duplicate entries. Automated mapping ensures accurate data transfer every time, improving your attendance analytics and follow-up effectiveness.
Improve attendance rates with instant confirmation. When registrants receive immediate confirmation after submitting your form, they're more likely to remember and attend. Automation sends confirmations within seconds versus hours or days with manual processes.
Scale your event operations without adding staff. Whether you host 10 or 100 events monthly, the same workflow handles all registrations automatically. You can increase event frequency without proportional increases in administrative overhead.
Create seamless attendee experiences. Connect registration to pre-event sequences, reminder emails, and post-event follow-ups automatically. Build a complete attendee journey that nurtures prospects from registration to conversion.